VetFlow

Veterinary Clinic Management Platform

Page 1 of 9 — Landing & Onboarding

Landing & Onboarding

Landing & Onboarding Flow

01 — Hero Landing Page
app.example.com/landing-onboarding

Modern Veterinary Practice Management

All-in-one SaaS platform for compliance, scheduling, billing & patient care — built for the clinic of tomorrow

🐾
2,400+
Clinics Served
98.6%
Uptime SLA
4.9★
Avg Rating
$2.1M
Claims Daily
Everything Your Clinic Needs — In One Portal
📋 Compliance
📅 Scheduling
💳 Billing
📊 Analytics
💊 Prescriptions
🔔 Reminders
02 — Clinic Sign-In
app.example.com/landing-onboarding
🐾

VetFlow

Sign in to your clinic portal

AVEOSOFT

🏥
🔒
Remember this device for 30 days
🛡️

HIPAA & VCPR Compliant

All patient data is encrypted at rest and in transit

Landing & Onboarding

Clinic Dashboard

Clinic Dashboard Flow

01 — Today's Clinic Overview
app.example.com/clinic-dashboard
MENU
Dashboard
Patients
Appointments
Billing
Compliance
Analytics
Settings
Good morning, Dr. Chen — Monday, April 14, 2026
47
Patients Today
$12,450
Projected Revenue
6
Surgeries
3
Urgent Cases

94%

Compliance Score

↑ +2% this month

$48,240

Monthly Revenue

↑ +8.4% vs March

312

Active Patients

↑ +14 new this month

Appointments This Week

Mon
Tue
Wed
Thu
Fri
Sat
94%

Compliance Score

47 of 50 requirements met

9:00

AM

Max — Golden Retriever

Annual Wellness Exam · Dr. Sarah Chen · Exam Room 1

10:30

AM

Luna — Persian Cat

Dental Cleaning · Dr. Marcus Webb · Dental Suite

11:15

AM

Buddy — Labrador Mix

Post-op Checkup (Spay) · Dr. Sarah Chen · Exam Room 2

02 — Alerts & Activity Feed
app.example.com/clinic-dashboard
MENU
Dashboard
Patients
Appointments
Billing
Compliance
Analytics
Settings
Action Required — 3 Items Need Attention
⚠️
3 vaccine records expiring within 7 days — review and schedule reminders
2m ago
💊
Controlled substance audit log due Friday — 6 entries pending witness signature
1h ago
💳
Invoice #INV-4821 overdue 8 days — $340.00 — Susan Lee / Mittens
3h ago
🐕
Rocky (German Shepherd) — 72-hr post-surgery follow-up call recommended
5h ago
📋
DEA Schedule II license renewal due in 30 days — begin renewal process
1d ago
Recent Patient Activity

8:45

AM

Discharge: Mittens — Domestic Shorthair

Spay surgery complete · Recovery normal · Discharge instructions sent

8:10

AM

Admit: Rex — German Shepherd

Orthopedic consult · Possible ACL tear · X-ray ordered

78%

Today's Capacity

37 of 47 appointment slots filled

Clinic Dashboard

Patient Records

Patient Records Flow

01 — Patient List & Search
app.example.com/patient-records
MENU
Dashboard
Patients
Appointments
Billing
Compliance
Analytics
Settings
Patient Records — 312 Active Patients
🔍
All Patients
Dogs
Cats
Exotics
Critical Care
Vaccine Due
Post-Op

#4821

Max — Golden Retriever, Male, 4 yrs

Owner: James Whitmore · Last Visit: Apr 8 · Vaccines: Current

#4820

Luna — Persian Cat, Female, 6 yrs

Owner: Priya Patel · Last Visit: Mar 22 · Dental: Overdue

#4819

Buddy — Labrador Mix, Male, 2 yrs

Owner: Chris Davis · Last Visit: Apr 10 · Status: Post-op recovery

#4818

Mittens — Domestic Shorthair, Female, 8 yrs

Owner: Susan Lee · Last Visit: Apr 14 · Critical: Diabetes management

#4817

Rex — German Shepherd, Male, 5 yrs

Owner: Tom Bradley · Last Visit: Apr 14 · Orthopedic consult

312
Active
48
Critical Care
89
Vaccine Due
23
Post-Op
02 — Patient Detail — Max
app.example.com/patient-records
MENU
Dashboard
Patients
Appointments
Billing
Compliance
Analytics
Settings
Max · Golden Retriever · Male, Neutered · 4 years · Record #4821
Overview
Medical History
Vaccines
Prescriptions
Billing
Documents
68.4 lbs
Weight
101.2°F
Temperature
72 bpm
Heart Rate
18/min
Resp. Rate
100%

Vaccine Status

All core vaccines current

65%

Dental Health Score

Professional cleaning recommended

90%

Wellness Plan

9 of 10 annual items complete

Apr 8

2026

Annual Wellness Exam

Dr. Sarah Chen · Weight stable · CBC and chemistry panel normal

Jan 12

2026

Rabies + DHPP Booster

Dr. Marcus Webb · No adverse reactions · Next due Jan 2027

Oct 3

2025

Otitis Externa — Ear Infection

Dr. Sarah Chen · Topical Otomax dispensed · Resolved after 10 days

Wellness Plan Active

Patient Records

Appointment Scheduling

Appointment Scheduling Flow

01 — Schedule — Week View
app.example.com/appointment-scheduling
MENU
Dashboard
Patients
Appointments
Billing
Compliance
Analytics
Settings
Appointment Schedule — Week of April 14–19, 2026
Day View
Week View
Month View
Doctor View
Operatory View
47
Mon Apr 14
52
Tue Apr 15
39
Wed Apr 16
61
Thu Apr 17
44
Fri Apr 18
18
Sat Apr 19

9:00

AM

Max — Annual Wellness Exam

Dr. Chen · Exam Room 1 · 45 min · Owner confirmed

9:30

AM

Bella — Canine Spay Surgery

Dr. Webb · OR Suite A · 90 min · Pre-op bloodwork complete

10:00

AM

Charlie — DHPP + Bordetella Bundle

Dr. Chen · Exam Room 2 · 20 min · First puppy visit

10:45

AM

Luna — Full Dental Cleaning

Dr. Webb · Dental Suite · 60 min · Under general anesthesia

11:30

AM

Rex — Orthopedic Consultation

Dr. Chen · Exam Room 1 · 30 min · X-ray series booked

78%

Today's Capacity

37 of 47 slots filled

$4,820

Today's Projected Revenue

↑ +12% vs last Monday

02 — Book New Appointment
app.example.com/appointment-scheduling
MENU
Dashboard
Patients
Appointments
Billing
Compliance
Analytics
Settings
Book New Appointment
🐾
👩‍⚕️
📋
📅
Wellness Exam
Vaccination
Surgery
Dental
Emergency
Follow-Up
Grooming Referral

9:00

AM

Available — Dr. Sarah Chen

Exam Room 1 · 45 min slot · Monday Apr 14

11:00

AM

Available — Dr. Marcus Webb

Exam Room 3 · 30 min slot · Monday Apr 14

2:30

PM

Available — Dr. Sarah Chen

Exam Room 2 · 60 min slot · Monday Apr 14

Send SMS reminder to owner 24 hrs before appointment
Add to VCPR compliance tracking log

Appointment Scheduling

Billing & Invoicing

Billing & Invoicing Flow

01 — Billing Dashboard — April 2026
app.example.com/billing-invoicing
MENU
Dashboard
Patients
Appointments
Billing
Compliance
Analytics
Settings
Billing & Revenue — April 2026

$48,240

Monthly Revenue

↑ +8.4% vs March

$3,820

Outstanding Balance

↑ -12% from last month

96.2%

Collection Rate

↑ +1.1% improvement

Revenue by Service Category — April

Surgery
Wellness
Dental
Pharmacy
Vaccines
Boarding

INV-4829

Bailey Thompson — Spay + Anesthesia + Pre-op Labs

Due Apr 18 · $640.00 · Stripe payment link sent

INV-4828

Marcus Reed — Annual Wellness + Vaccine Bundle

Paid Apr 12 · $285.00 · Visa ····4821

INV-4821

Susan Lee — Diabetes Management Kit + Insulin

OVERDUE 8 days · $340.00 · Send payment reminder

96%

Collection Rate

$48.2K of $50.1K billed collected

02 — Invoice Detail — INV-4829
app.example.com/billing-invoicing
MENU
Dashboard
Patients
Appointments
Billing
Compliance
Analytics
Settings
Invoice #INV-4829 — Bailey Thompson / Bella (Labrador, F, 2 yrs)
$640.00
Total Due
Apr 18
Due Date
Pending
Status
Stripe
Pay Method

SVC-01

$380

Canine Spay Surgery — Under 50 lbs

Dr. Marcus Webb · Apr 14 · OR Suite A · 90 min procedure

SVC-02

$95

General Anesthesia — Isoflurane Gas

Includes full anesthesia monitoring and recovery observation

SVC-03

$85

Pre-Op Bloodwork Panel

CBC + chemistry screen + clotting time — results normal

SVC-04

$80

Post-Op Pain Management — Meloxicam 5mg

7-day supply dispensed at discharge · Client instructed

$640

Invoice Total (tax incl.)

↑ Stripe link active

Payment Pending

Billing & Invoicing

Compliance Management

Compliance Management Flow

01 — Compliance Dashboard
app.example.com/compliance-management
MENU
Dashboard
Patients
Appointments
Billing
Compliance
Analytics
Settings
Compliance & Regulatory Management — April 2026
94%

Overall Compliance

47 of 50 requirements met

100%

VCPR Records

All 312 active patients current

88%

Controlled Substances

44 of 50 log entries complete

72%

Staff Certifications

18 of 25 staff certs current

Compliance Score Trend — Nov 2025 to Apr 2026

Nov
Dec
Jan
Feb
Mar
Apr

URGENT

30 days

DEA Schedule II License Renewal

License #DE4821993 expires May 14, 2026 — begin renewal process

WARNING

6 pending

Controlled Substance Monthly Audit

April log due Apr 30 — 6 entries missing witness signature

CURRENT

OSHA Safety Training — All Staff

Last completed Oct 2025 · Next renewal due Oct 2026

02 — Controlled Substance Log
app.example.com/compliance-management
MENU
Dashboard
Patients
Appointments
Billing
Compliance
Analytics
Settings
Controlled Substance Log — DEA Schedule II–V · April 2026
All Entries
Schedule II
Schedule III
Schedule IV
Discrepancies
Audit Export
284
Log Entries MTD
6
Pending Witness
0
Discrepancies
May 14
DEA Renewal

Apr 14

9:42 AM

Ketamine HCl 10mg/mL — 5mL drawn

Rex #4817 · Anesthesia induction · Dr. Chen · Witness: Tech T. Nguyen

Apr 14

8:30 AM

Buprenorphine 0.3mg/mL — 0.3mL drawn

Mittens #4818 · Post-op pain · Dr. Webb · Witness: Tech J. Kim

Apr 13

2:15 PM

Diazepam 5mg — 1 tablet dispensed

Buddy #4819 · Anxiety management · Dr. Chen · Client dispensed

Apr 13

10:00 AM

Morphine Sulfate 15mg/mL — 2mL drawn

Bella #4822 · Pre-op pain management · Dr. Webb · Witness: pending

98%

Log Completeness

278 of 284 entries fully witnessed

Audit Ready

Compliance Management

Analytics & Performance

Analytics & Performance Flow

01 — Clinic Performance Overview
app.example.com/analytics-performance
MENU
Dashboard
Patients
Appointments
Billing
Compliance
Analytics
Settings
Performance Analytics — April 2026

$48,240

Monthly Revenue

↑ +8.4% vs March

312

Active Patient Count

↑ +14 new patients

4.8 ★

Client Satisfaction Score

↑ +0.2 pts vs Q1

23 min

Avg Appointment Wait Time

↑ -4 min improvement

Monthly Revenue — January to April 2026

January
February
March
April

Top 5 Revenue-Generating Services

Surgery
Wellness
Dental
Pharmacy
Vaccines
82%

Appointment Fill Rate

1,940 of 2,370 slots filled this month

96%

Client Retention Rate

300 of 312 patients returned for follow-up

02 — Pricing & Revenue Optimization
app.example.com/analytics-performance
MENU
Dashboard
Patients
Appointments
Billing
Compliance
Analytics
Settings
Pricing Tools & Market Benchmarks
Service Fee Schedule
Competitor Benchmarks
Margin Analysis
Price History

$285

Avg Invoice Value

↑ +$22 vs Q1 2026

68%

Gross Margin

↑ +2.1% improvement

Your Price vs Market Benchmark (% of market avg)

Wellness
Spay/Neuter
Dental
Vaccines
Emergency

$285

Annual Wellness Exam (Canine)

Market range: $250–$320 · Your price is competitive

$640

Canine Spay Surgery — Under 50 lbs

Market range: $580–$750 · Your price is 8% below average

$480

Full Dental Cleaning with Digital X-Ray

Market range: $400–$600 · Your price is below market floor

$38

Rabies Vaccine (3-year)

Market range: $32–$45 · Your price is mid-range

3 Services Priced Below Market

Analytics & Performance

Settings & Team

Settings & Team Flow

01 — Clinic Settings
app.example.com/settings-team
MENU
Dashboard
Patients
Appointments
Billing
Compliance
Analytics
Settings
Clinic Settings — Riverside Animal Hospital
Clinic Profile
Team & Roles
Integrations
Notifications
Billing Plan
🏥

Clinic Name

Riverside Animal Hospital — DBA registered

Edit
📍

Address

4820 Riverside Dr, Suite 100, Austin TX 78741

Edit
📞

Phone & Fax

(512) 555-0182 · Fax: (512) 555-0183

Edit
🛡️

DEA License

#DE4821993 · Expires May 14, 2026

Renew
🔗

Stripe Account

Connected · acct_1AbCdEf · Payouts enabled

Manage
Enable SMS appointment reminders (Twilio)
Require dual witness for Schedule II substances
Auto-generate monthly DEA audit summary
Client-facing online booking portal active
02 — Team Management
app.example.com/settings-team
MENU
Dashboard
Patients
Appointments
Billing
Compliance
Analytics
Settings
Team & Staff Management — 12 Active Users
3
Veterinarians
5
Technicians
3
Receptionists
1
Practice Mgr

DVM

Admin

Dr. Sarah Chen — Lead Veterinarian

DEA licensed · All modules access · Last login: Today 8:02 AM

DVM

Staff

Dr. Marcus Webb — Associate Veterinarian

DEA licensed · Clinical + billing access · Last login: Today 9:15 AM

RVT

Staff

Tina Nguyen — Registered Vet Tech

Controlled substance witness · Clinical access · Cert expires Oct 2026

RVT

Staff

James Kim — Registered Vet Tech

Controlled substance witness · Clinical access · Cert expires Aug 2026

CSR

Staff

Maria Santos — Lead Receptionist

Scheduling + billing read-only · Last login: Today 7:58 AM

72%

Staff Cert Compliance

18 of 25 certifications current

Settings & Team

VetFlow

V1 Deliverables

Feature Stack & Deliverables

Complete overview of confirmed features, deliverable items, and technical architecture for VetFlow.

🏗️

Tech Stack

Next.js 15TypeScriptTailwind CSSPrisma + PostgreSQLStripeVercel
⚡

Core Technologies

⚡
Next.js 15 — App Router with React Server Components for fast, SEO-optimized clinic portal pages
🔷
TypeScript — End-to-end type safety across all API routes, UI components, and Prisma schema
🎨
Tailwind CSS — Utility-first CSS with custom design tokens powering the VetFlow design system
🗄️
Prisma + PostgreSQL — Type-safe ORM with relational schema for patients, appointments, billing, and compliance
💳
Stripe — Invoice generation, payment links, subscription billing, and revenue reporting
▲
Vercel — Edge deployment with preview environments, CI/CD, and environment secrets management
📦

V1 Deliverables Checklist

  • Production-ready Next.js 15 app with App Router, TypeScript, and Tailwind design system
  • 30+ page veterinary clinic portal covering all core workflows end-to-end
  • VetFlow component library with 30+ reusable, themed UI components
  • VCPR and DEA controlled substance compliance module with full audit trail
  • Stripe-integrated billing with auto-generated invoices and SMS payment links
  • Multi-doctor appointment scheduling with week/month/operatory calendar views
  • Patient record management with medical history, vaccines, prescriptions, and documents
  • Performance analytics dashboard with revenue trends and service-level profitability
  • Pricing optimization tool with market benchmarking and margin analysis
  • Role-based access control with staff certification tracking and expiry alerts
  • Mobile-responsive sidebar shell with notification center and action-required feed
🔧

Architecture Layers

Frontend
Next.js 15 + TypeScript
App Router pages, React Server Components, client components, Tailwind design system, 30+ UI components
API Layer
Next.js API Routes + tRPC
Type-safe endpoints for patients, appointments, billing, compliance logs, analytics, and team management
Database
Prisma + PostgreSQL
Patient records, VCPR logs, controlled substance entries, invoices, appointments, staff certs, audit trails
Payments & Comms
Stripe + Twilio
Invoice lifecycle, payment links, subscription billing, SMS reminders, and receipt delivery
Infrastructure
Vercel + Edge Network
Global CDN deployment, preview environments per PR, environment secrets, CI/CD pipeline, HIPAA-ready hosting

VetFlow V1 Prototype